Seppo guide

Seppo uses player licences to ensure your games reach the right audience—smoothly and securely.
When you subscribe, you simply choose the number of licences based on how many players you plan to engage. It’s a flexible and scalable way to manage access while keeping your learning experience focused and under control.

Every person who joins a game uses a player licence. The difference is in how the licence is used:

1. Identified players

• These players log in with a player account, email invitation, or Single Sign-On (SSO).
• They only use one player licence, no matter how many times or how many different games they join.

Example:
Emma joins five different games by email invitation. She still only uses one licence during your subscription period.

2. Unidentified players

• These players join games using a QR code, game PIN, or direct game link
• Each login uses one player licence

Example:
If Alex joins a game on Monday via a PIN and again on Wednesday with a QR code, it counts as two licences used. 

• Licences are automatically freed up every 3 months.
• Once freed, they become available for new players to use.

Example:

You purchase a 12-month licence on January 1, 2025, which includes 100 player licences. You use 75 licences during the first part of the year.

When the licences reset in March, they will once again have 100 player slots available, regardless of how many were used previously.

Player licences are shared across your entire organisation. That means:

• All instructors use the same licence pool.
• When buying, think about the total number of players across all games and all instructors.

Example:
If three teachers run games, and each has about 50 students per term, estimate 150 total players → you’ll need at least 150 licences.

The general guideline is:
One instructor account per 20 player licences.

Examples:

• 50 player licences → up to 2 instructors (including the owner)
• 100 player licences → up to 5 instructors

You can view licence activity in Organisation settings → Player licences:

• See how many licences are in use
• Check what login players used
• Monitor when licences will be freed up

Player account login

Players use a personal Seppo players account with a username and password.

Email login

Players are added to the game by their email.

PIN code / QR code login

Players access the game using a PIN or by scanning a QR code.

Game link login

Players can join directly via a game-specific link shared by the instructor.

Note for existing customers

If you’re on an older pricing model, you can continue using it. If you’d like to switch to the new licence model, contact our team via the support chat.